I am bringinga dancer to my town to hold a workshop and perform in a show. Her contract is heavily in her favor which she's very smart to do. But, I want to make sure my butt is covered too. There's a clause if I cancel, but no mention of one if she cancels. I want that added of course, but I want some help on what else I need to have added. I don't anticipate any problems, I just want us both covered equally in the contract. What else should be in the contract?
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West Virginia
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Some items we've encountered:
Tue, April 29, 2008 - 3:41 PMNot all these may end up being in the contract but they will certainly end up being concerns.
Who is paying for her food? If you, what is the per diem? Personally, I'd make the food her responsibility, because you (or others) may end up taking her out to eat a lot and adjusting the per diem will be an unpleasant way to part.
How is she getting around town (to and from airport/ hotel/ workshop / show) and who subsidizes this?
Is she willing to come in to town the day before, just to make sure you have an instructor on the day of?
What kind of publicity is she responsible for providing? does she have any great pix in electronic form? (Some great dancers have very out-of-date and/or unappealing pix!) Catchy descriptions of her workshop subjects? A website of her own where she can post a link to yours?
Does she expect to vend? If so, does she expect you to provide a table(s) and helper?
Does she give private lessons (assuming you have a studio available): and if so, how much?
What kind of lodging does she require? Some are willing to stay with you, others want their own hotel room with internet connection, etc.
Is she providing handouts? If so, who is printing them up - her or you?
At what point does she get paid?
What airports is she willing to fly in/ out of? What times?
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Re: Some items we've encountered:
Tue, April 29, 2008 - 3:46 PMI sent you a PM. I have a contract that I've used that has bits and pieces from what I've found around. I am happy to send you a copy.
And don't be afraid to negotiate. I once received a contract from an artist that was probably one of the most outrageous proposals I had ever seen! Seriously, it was ridiculous. I countered with my normal proposal and the artist accepted every single thing....but you wouldn't have guess that if you had seen the original contract. Whew!!
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Re: Some items we've encountered:
Tue, April 29, 2008 - 7:30 PMThanks to both of you. I'll definitely be incorporating your information. The dancer I'm bringing is very nice and I don't anticipate any problems at all. I just want to make sure we're both on the same page with everything.
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Re: Some items we've encountered:
Sat, May 24, 2008 - 12:19 AMI'd love to get a copy if you don't mind passing it along.
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Re: Some items we've encountered:
Wed, April 30, 2008 - 10:10 AMDefinately negotiate, I know the contract Samira speaks of. I would have said 'no way lady' and put it in the circular file. But Samira countered and the teacher agreed. Lesson learned by ME.
Qualifier, I work a lot with friends ... sponsoring people I know, so we usually come to terms easily. Okay, I'm spoiled. -
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Re: Some items we've encountered:
Wed, April 30, 2008 - 3:42 PMI'm a first timer, so I appreciate all of your advice! -
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Re: Some items we've encountered:
Sun, May 4, 2008 - 6:22 AMContracts are good things! I've gone without them a couple of times, but only with teachers that have come recommended by people I know. One dancer has the most amazing "contract packet" I ever saw. It arrived in the mail just after my initial email contact and i included press releases, scannable photos, tips for advertising, and a 6 page contract that covered about everything (including my furnishing plenty of water).
Due to the venue we had to negotiate a few things-private dressing room, not going to happen!-but we did it email. An email trail is also binding!
After that very successful venture, I was sold on the good contract.
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Re: Contract for hosting workshop
Sun, May 4, 2008 - 3:14 PM"There's a clause if I cancel, but no mention of one if she cancels. I want that added of course, but I want some help on what else I need to have added. .... What else should be in the contract?"
Whatever it was that Samira sent you may cover this, but you should counter with a clause that in the event of HER cancelling rather last minute (less than 30 days) , that she will provide you with , ie., line up, "pull in a favor from a pal", an acceptable, comparable instructor to take her place with the same terms. Also, you don't mention whether a performance on her part is included and if there is a fee or not.
best of luck -
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Re: Contract for hosting workshop
Sat, May 24, 2008 - 3:45 AM
Realy good to know all this things.
I always bering some dancers,teachers to Belgium.
But I never think that much details.
If you don't mind I would like to have some copy also of this contract.
Like that next time I can be more carefull ;))
Thanks for sharing ;)) -
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Re: Contract for hosting workshop
Sat, May 24, 2008 - 6:10 AMI agree. A good contract spells everything out so there is no guesswork, and everyone wins equally. It keeps things on an even keel when sometimes the stress becomes too much and either the host or instructor tries to pull a fast one (it happens, thankfully not too often). It keeps people honest. In the past, I have seen so often where the host(ess) should have refused to go ahead with final scheduling of a date and then promotion until they had that signed contract back, and so the teacher came in, then started demanding more money, etc. It's just better all around when as a hostess, you stick to your guns about getting the signed contract back by a deadline, and make it very clear that nothing goes forward until it is returned to you. Other businesses work this way on a daily basis, and wouldn't dream of doing otherwise. I personally think that we need to be more business-like up front, so that we can relax later, and enjoy getting to know the instructor better, and stay friends (or at least friendly acquaintances) later on down the road. I also firmly believe that a true professional instructor would have no problem conducting business like (gasp) a real business, so she/he could get on with the good stuff and know everything has already been spelled out as a win/win situation for everyone.
::stepping off soap box, now::
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Re: Contract for hosting workshop
Sat, May 24, 2008 - 11:35 AMI don't mind sending out a copy of the one I compiled. It's long and you can always take out what you want.
I can't really post it on tribe, so drop me a PM with your actual email address and I'll send it. I've had several requests already. My email addy is samira (at) bellydanceintensive (dot) com if you want to write directly. -
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Re: Contract for hosting workshop
Sat, May 24, 2008 - 12:46 PMThis is fantastic, Samira, thank you for sharing! -
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Re: Contract for hosting workshop
Sat, May 24, 2008 - 1:53 PMi love samira's contract!!! its really well covered! -
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Re: Contract for hosting workshop
Sat, May 24, 2008 - 3:01 PMawww shucks, thanks! It keeps evolving. You never know what is necessary these days. Now I'm finding I have to address the cost of luggage as the airlines seem to see this as the new trend. *sigh*
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