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I am having a belly dance workshop and show and I have no idea how to handle vendors. This is the first big event I've sponsored so I'm a bit lost. Do vendors usually give a percentage to the sponsor or a set fee or a mix? I want to make it beneficial for the vendors to come. I need some advice on how to set it up. I can see things from both sides because I am a vendor and an event organizer. Any input would be appreciated. Thanks!
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West Virginia
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Re: Vendor fees?
Sat, March 14, 2009 - 7:47 AMI asked most of the local dancers who held events before I set my fees.
The 2 that seems most fair where: each person vending had to pay the admission fee,
or vendors pay a seperate fee $50 or 10% of sales, whatever was less.
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Re: Vendor fees?
Sun, March 15, 2009 - 2:51 PMMy venders pay a flat fee for table space.
As a vender myself, I would never pay a percentage of my sales.
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Re: Vendor fees?
Sun, March 15, 2009 - 6:00 PMAt the Las Vegas Bellydance Intensive we have a variety of options for vendors, but each of these options is based on a flat rate. Some of our packages include advertising and other things that benefit the vendors. We based our price on our need to cover the cost of the space as well as prevailing rates at comparable events. I hope that helps.
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Re: Vendor fees?
Wed, March 18, 2009 - 6:06 PMIt's looking like there will be about 40 workshop participants. I wouldn't really be doing any advertising for them or anything, just setting up tables. Does the suggestion of $50 per vendor or 10% of sales whichever is less sound fair to everyone? Thanks for everyone's input! -
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Re: Vendor fees?
Thu, March 19, 2009 - 12:33 AMHow many vendors are you going to have? -
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Re: Vendor fees?
Tue, March 24, 2009 - 11:59 AMI would only be careful to not oversaturate your attendees. 40 participants is good, but how many vendors does it warrant? I think your either/or proposal is appropriate. Each vendor would have to sell $500 to justify the $50 table cost. I don't know your market, but it basically means that each participant needs to spend $12.50 at each vendor's table in order for you to get the $50 from each of them. Just try to be fair to the participants as well as the vendors. Yeah? -
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Re: Vendor fees?
Wed, March 25, 2009 - 12:03 AMThis either/or seems very fair and considerate to the vendors. As a vendor myself in this crazy economy, I have to gauge what shows are worth a $50 vending fee right now. Also consider that such a fee may keep certain vendors away for economic reasons. I think the eithor/or scenario would also allow for a more ecclectic showing of wares since many vendors have handcrafted or custom items and a smaller profit margin than those that specialize in commercial or ready-made goods.
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Re: Vendor fees?
Thu, March 26, 2009 - 6:59 PMSounds good. I appreciate everyone's responses. It's been very helpful.
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Re: Vendor fees?
Fri, March 27, 2009 - 8:39 PM> Each vendor would have to sell $500 to justify the $50 table cost
Hey Samira -- I've never seen that kind of metric... could you elaborate more on that? (I'd think a vendor would be happy showing *any* reasonable profit above table cost)
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Re: Vendor fees?
Fri, March 27, 2009 - 8:37 PM"or 10% of sales" seems super-fair... it's a real drag when sales are down at a show.. regardless of sales, it is sooo much work to pack up and setup shop at an event (I used to vend at events with my wife before our daughter was born).. then "losing money" due to an entry fee would be the icing on the not-so-tasty cake!
Doing the "% of sales" also seems to convey a message to your vendors that you *trust* them (to be honest about the $$ sold), which could promote good will and overall good karma.
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Re: Vendor fees?
Tue, March 24, 2009 - 9:33 AMgood question. I might start vending soon and was wondering the cost. Especially for a very small business. Is there different level cost based on the size of the vendor?
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Re: Vendor fees?
Wed, March 25, 2009 - 5:57 AMthis may not apply to your workshop/show situation, but when I have vendors for my annual recital/show, I just ask them to donate merchandise that retails for a certain amount (in my situation, about $25) to be raffled off during intermission.
